The advent of sustainable thinking can also include thoughts on how to incorporate sustainability into corporate events.
Several ways exist in reducing carbon emissions for corporate gatherings, including conferences or new product launches, just as examples.
Some simple solutions to increasing sustainability are available by focusing on supply chain, venue and transportation options.
1. Supply chain
Every event will typically involve an entre or hors d’oeuvre.
One of the best ways to secure that these items will include a sustainable aspect is to work with vendors on their supply chains and try to come together on the goal of sustainability. These efforts can include seeking vendors that source local food, as much as possible. Another aspect is to serve fresh fruits and vegetables that are in season for their area the event will take place in. For the purposes of the local measurement, foodstocks available and grown within 250 miles of the venue is a good benchmark to shoot for.
When sourcing a vendor for an event, a simple search on their website might answer a lot of the major questions about local food options. Also, if meat will be served at an event, make sure to work with a vendor on sourcing local and also consider the treatment of animals from the source and other things like if beef was pasture raised or things like cage free for chickens. If you’re working with an event coordinator, they will likely be able to obtain this information for you.
2. Is the venue sustainable?
Many venues that are practicing some sort of sustainable effort will alert potential customers on their website. Some of the main things to look for are water and energy efficiency, such as using low-flow toilets or LED lights. at the highest level, the building may have certifications such as Energy Star or Leadership in Energy & Environmental Design (LEED).
In addition to the building structure falling in line with sustainability efforts, if the venue will also be serving the food as well, efforts may include things like using linens over paper napkins and silverware and dishes. If these items aren’t available for use, make sure that plates and napkins are biodegradable or compostable. Work with the venue to make sure this is available or are secured for your company’s event. It’s always best to avoid single-use items.
In sustainability, waste management is a major factor to follow. Make sure the venue follows your company’s specific guidelines on recycling, or if the venue will adhere to your company’s specific needs.
3. Virtual and hybrid events
One way to securing a lower carbon footprint from traveling to a specific venue is to go completely virtual for a gathering. If that’s not possible, a hybrid event can also have similar outcomes.
For companies hosting an event, especially when the event has invited out-of-state employees or guests, carbon footprints can be lowered heavily by offering an online login instead of requiring in-person attendance. This can also reduce the amount of time it takes to set up an event, as things like sourcing vendors and setting up a physical space can be reduced or eliminated.